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You may have the fastest server, the largest hard drive, and the very latest software. But if your business doesn't have a solid data loss prevention and recovery plan then all of today's hottest technology means nothing. It can happen in the blink of an eye and only has to happen once for a business to lose years' worth of crucial business information. Being unable to recover this data could cost a hundred times more than investing in a good data loss prevention and recovery plan.
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How data disasters happen: Technology can help businesses grow and make day-to-day operations run smoother and more efficient. But as business systems expand, becoming more sophisticated and used by more people, they also become prey to a wider variety of problems. These problems include, but are not limited to:
- Power failures, surges, static-electricity.
- Hardware glitches or failure due to misuse, age, or inherent manufacturing
errors.
- Software "bugs," mis-configurations, misuse, or incompatibility problems.
- Computer viruses (most commonly transmitted via floppy disks or the
Internet).
- Human error, theft, and/or sabotage.
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Finding the best protection: Computer professionals recommend any or all of the following methods when putting together a basic data loss prevention and recovery plan for your business. Other methods, not covered within this advisory, include firewalls, password protection, and encryption. Check with a qualified systems engineer for the method and strategy most appropriate for your situation.
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Backup Systems - Important business data should be copied on a daily or weekly basis. In any list of "to-do's" for technology planning, every business should make this a priority. See page 2 of this issue for more information about backing up your systems. |
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UPS's (Uninterruptible Power Supplies) - Attached to a server or workstation, these "smart" batteries keep your computers running for a few extra minutes when the electricity goes out. This ensures that you (or an automated program) have time to safely shut down applications and equipment without losing data or causing hardware problems. |
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Surge Protection - Power surges coming through electrical outlets and through telephone lines can hurt and even destroy delicate hardware. Computers that aren't hooked up to UPS's should be plugged into surge suppressers. (Note: Never use a surge suppresser with a UPS.) This is a cheap "insurance policy" against damage to expensive equipment. Many manufacturers of surge protectors offer guaranteed equipment replacement in case of device failure. |
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Virus Protection - Computer viruses can change or destroy data in slow, imperceptible ways or they can wipe out a hard drive within seconds of activation within your computer or network. Instigating anti-virus policies within your organization and installing regularly updated virus-detection software are two excellent lines of defense. For more ideas, discuss virus protection with your computer professional. |
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Advisor Main Page-let us email the next
issue to you. |
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page 1 - current issue
-guidelines for
preventing data loss. |
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Questions? Call Alon Systems at (314) 428-2208. Business needs change and so does technology. We'll be happy to answer questions about your existing data protection methods and needs.
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